Sheri Matthews, Assistant Superintendent for Finance and Operations (ext. 5230)
Sheri is responsible to administer all aspects of the school system’s business operations; manage the municipal financial accounting system; prepare the annual budget and monitor expenditures; prepare and analyze strategic and long-range planning projections; and supervise business office, human resources, food service, facilities, and transportation departments.
Other duties include provide support to the School Committee in collective bargaining negotiations, as well as the associated analysis and explanation of proposals; implement and supervise policies for community use of facilities, non-resident pupils; collect tuition and fees; and maintain active liaison with Town Boards, Town Accountant, Treasurer, Assistant Town Manager and Town Manger.
Ben Wilkins, Budget Analyst (ext. 5236)
The Budget Analyst provides training and on-going assistance on the MUNIS system to all school employees; monitors expenses for all fund types; assists with the development of the annual budget; manages the on-line payment center (Vermont Systems); compiles state and federal reports; point of contact for audits; and answers inquiries by the School Administration, School Committee, Finance Committee and the public.
Phyllis Bertino, Administrative Assistant (ext. 5231)
Phyllis manages the operations of the Business Office; oversees pre-school tuition collections; manages compliance with the federal time and effort requirements; processes applications for the National School Lunch Program (NSLP) and assists users of the MUNIS and on-line payment systems.
TBD, Administrative Assistant (ext. 5232)
This administrative assistant processes building, field and pool use forms; bills and reconciles user fees; assists users of the MUNIS system; collaborates with Town Recreation, Athletics and Youth Groups; and assists the operations of the Business Office.
Anne processes accounts payable related to food services and utilities; faxes and distributes purchase orders; oversees the supply bid process; monitors and reports grant and revolving expenses, including WEEFC; deposits and reconciles revenue; reconciles student activity agency accounts with the accounting system; e-mails monthly expenditure and open encumbrance reports to all budget managers.
TBD Bookkeeper (ext. 5237)
The Bookkeeper processes accounts payable for all other expense types (general fund, grant and revolving funds and WEEFC); obtains confirmation of receipt of goods; processes purchase order modifications; and maintains the vendor file.
Gina Alves, Human Resources/Payroll Specialist (ext. 5262)
The Human Resources/Payroll Specialist answers questions related to pay checks, pay frequency, pay dates, missing checks; manages NovaTime, the on-line timesheet program; processes mortgage and employment verifications; updates the payroll system; and manages the accrual system. In addition, the payroll specialist is responsible for the monthly reconciliation of the Massachusetts Teachers’ Retirement Board (MTRB) deductions with their on-line reporting system.
Tim Heavey, Director of Human Resources (ext. 5266)
The Director of Human Resources serves as the principle advisor to the Assistant Superintendent for Finance and Operations in matters related to personnel functions including employee relations and outreach, recruitment and hiring, regulatory compliance and reporting, policy administration, and record-keeping for all licensed and non-licensed employees.
Human Resource Specialist (ext. 5261)
The Human Resoruce Specialist is responsible for all aspects of the hiring process; background check processing; answering questions about benefits, licensure and collective bargaining agreements; tracking accrual (sick, personal and vacation) time; sick bank programs; medical and maternity leave requests; and retirement processing.
Gary Jarobski, Director of Facilities (Town and School) (ext. 5270)
Gary plans, organizes, directs and controls all aspects of town and school facility needs. Develops and recommends to the Assistant Superintendent for Finance and Operations, Superintendent of Schools, Town Manager, and Permanent Building Committee plans and policies affecting the schools, community, and the general public. Implements such plans and policies upon approval, assesses their effectiveness, and recommends modifications as required. Maintains long-range plan establishing priorities for facilities maintenance, repairs and improvements. Develops and defends the comprehensive five-year capital improvement plan for municipal and school buildings. Prepares specifications for various maintenance functions and coordinates the activities of private contractors. Establishes town-wide contracts for various maintenance services and functions where doing so will result in economies of scale and cost savings.
Timothy DeMartin, Assistant Director of Facilities (Town and School) (ext. 5276)
Tim assists the Director of Facilities in reviewing and coordinating projects, bids, specifications, and plans, and assists in overseeing and monitoring construction projects on Town and School owned buildings and property. Schedules building use outside of regular school or working hours; coordinates school and municipal custodial and grounds maintenance functions. Assists the Director in planning and managing the department capital budget. Approves, coordinates, and assigns “work orders” for work requested by individual school buildings, administration offices and town facilities. Plans the use of staff and equipment and ensures work is carried through to execution.
Benjamin (Ben) Polimer, Fields and Grounds Coordinator (Town and School) (ext. 5277)
Ben works under the direction of the Director of Facilities and Deputy Director of Facilities in coordinating and scheduling the care, use and maintenance of School and Town fields and grounds, including all related associated systems and equipment for all departments. Coordinates, schedules and directs vendors contracted to work on fields and grounds-related projects and jobs. Works with the School Grounds staff as their direct working supervisor.
Diane Webster, Administrative Assistant (ext. 5271)
Diane provides administrative support to the Facilities Department; maintains payroll records for all Facilities, Grounds and Custodial employees; prepares and solicits quotes for supplies and services; acts as the point of contact for related vendors; and communicates with custodial, maintenance and grounds personnel to carry out essential functions and relay information.
Robert (Bob) Wells, Transportation Coordinator (ext. 5285)
Bob is responsible for oversight of the school transportation system including building safe and efficient routes; supervising drivers and monitors; collaborating with Town Department of Public Works and Athletic Director; and developing procedures to ensure the safe transport of all students. Bob ensures the accuracy and functionality of the UbicaBus application to ensure parents have accurrate routing information.
Darlene Frappier, Administrative Assistant (ext. 5281)
Angel responds to public inquiries; coordinates field trips; and bills and reconciles field trip fees. Angel is the point of contact for all UbicaBus inquiries.
Teresa (Tess) Sousa, Food Service Director (ext. 5295)
Tess is rsponbile for the oversight of the National School Lunch Program in the district; hiring, training and supervision of staff; collaboration with district staff concerning health and wellness issues; creating and updating departmental procedures; submission of all reporting requirements for Department of Elementary and Secondary Education; compliance with current regulations; and oversight of the point of service database.
Vacant, Bookkeeper (ext. 5296)
The Bookkeeper performs all general clerical duties; processes invoices weekly for accounts payable; generates point of service reports for financial reporting; oversees student and adult account balance maintenance; reviews and verifies daily deposits; works with Director on budget and purchase order maintenance; creates and processes invoice billing for special functions.