Class of 2020 Events

Katie Tucker & Monny Cochran, Faculty Advisors

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Leadership

President:
Vice President:
Treasurer:
Secretary:
Student Advisory Council Rep:
Christina Binney
Ben Guzovsky
Katherine Milligan
Davis Huang
Nikki Lu

Faculty Advisors:
Monny Cochran

Katie Tucker

Parent Advisors:
Charlie Abrams

Elizabeth Binney

Nancy Trodden

High School PTO: Chair: Sarah Schott, Lisa Green

First Quarter Minutes

Meeting Date Minutes
9/12/18
Meeting 9/12/18
September ideas/plans:
– class bonding capture the flag ($5, pizza)
   we can assign teams beforehand and each can choose a color to wear on the day
– continue to sell iPhone ID cases at football games and lunches
October/November ideas/plans:
– host a Kids Night Out (check with other classes to see if they are doing this)
– dinner fundraiser near end of 1st quarter (Qdoba)
– maybe another car wash if it doesn’t get too cold
Future ideas/plans:
– around the December holidays:
  • “Santa’s Little Helper” type things with gift-wrapping opportunities by our class
  • “Junk-it”: something similar to how the Christmas trees were picked up for $20
– Prom:
  • theme ideas
  • have a competition for best promposal
9/26/18
Plans/Ideas:
– Prom
     Theme: we would love to hear ideas from the students as we are still weighing options
     We have multiple future ideas in the works as well to make prom great!
– Our first Junior class breakfast is coming up
– And loads more: we have lots of future ideas that we are working on and can’t wait to share!
10/3
Class News:
– There is a Junior Class Breakfast 10/17 at 8, in the cafeteria
– Our class is still selling the phone ID Cases at events such as football games
Prom:
– A Prom theme survey has been sent to member of the class of 2020
– Researching fun activities to have at prom
Future fundraisers:
– can collection for early January (around the 5th)
 – we are hoping to hold a kids night out event Nov 30th
10/10
Fundraisers:
– Our class is selling the iPhone ID cases at home football games and volunteers are always welcome!
– We have a class Qdoba night November 1st, 20% of the profits go to our class and it is from 5-10pm
– An aluminum can collecting event around early January
Events:
– Class Breakfast is at 8am October 17th in the cafeteria
– We are hosting a Kids Night Out November 30th and we need a lot of volunteers
– Special Olympics are being held January 27th (a Sunday), and there is a meeting for leadership people that did it last year November 7th after school
Prom:
– At the first full 2020 class meeting we talked with students in small groups to hear what activities and themes they would like at prom

Second Quarter Minutes

Meeting Date Minutes
11/1

Sweatshirt:

– Come up with more advertising: more posters, social media

– Middle school needs more advertising

– Need more orders, currently below 200 order projection

– There is “class apathy” right now; About 1/3 of orders are from out-of-class

Haunted House:

– Huge success, seems like both volunteers and participants enjoyed the event

– Most money the class has ever made in a single event, around $4000

Advice for next year’s HH:

– Warn people ahead of time to eat before the event so they don’t get hungry early

– Shift out the actors so they don’t get tired

11/8

 Sweatshirts:

– Possibly delay deadline for the Middle School

– Could go to the middle school class meetings to announce the sweatshirts, but would require a longer deadline

 Mittens:

– Find a way to sell the rest of the mittens (around 50-70 left)

– Around $10 each, they were sold for $15 each last year

– Go to Band/Orchestra concerts (last year a lot were sold there)

 Special Olympics Basketball Game:

– Organize the committee (Has already been formed, positions last for 4 years)

– On Superbowl Sunday

 Miscellaneous:

– Decide whether to do Casino Night, paintball, or something else

– Possibly use Advisory to send another survey, similar to what we did with the sweatshirt designs

– California Pizza Kitchen: Joy has determined possible dates, just need to pick one

11/15 Sweatshirts:
– 71 orders total, $20 profit each => ~$1400 profit
– Not enough class involvement, significant number of orders were from out-of-class
– Next time create a more specific survey; some people who asked for the design didn’t buy it

Special Olympics:
– Ezra sent an email to the committee
– Meeting day: Starting from Thursday, November 30th, every Thursday in room 32

Miscellaneous:
– John will send a thank-you email to Jake Hansen’s mom for the HH goodie bags

11/30

Sweatshirts:

– Organized them & will pass out during lunch from school store

– Some sweatshirts are not the correct size (Update: Only the XL ones are defects. Will be slightly delayed in giving them out)

Special Olympics:

– Meeting this Thursday

Class Activity:

– Most likely paintball, sometime during the spring when the weather is nice

12/6

Sweatshirts:

– Will finish distributing them

– Will send emails to those who have not claimed them yet

Special Olympics:

– Decide on the meeting dates of each committee

– Publicity Committee will publish the date of Special Olympics

– Get more parents on each of the committees

– Need at least $2000 fundraised for the event

Prom:

– Decide on venue, either Hyatt or Taj

– Decide on whether it is better to have a plated meal or a buffet-style meal

– Will cost $15000 minimum

12/14/17

Sweatshirts:

– Someone needs to finish delivering sweatshirts to everyone

– to Superintendent, Mr. Pezzote as well

Prom:

– Historically a buffet-style meal

– Hyatt has an outdoor patio included, downtown

– We get a 15% discount if we order before the end of the year

– In past years: Hyatt at airport, Seaport Hotel

Paintball:

– Very mixed class response; Some very supportive, some negative

12/20

 Sweatshirts:

– Finish distributing hoodies

Mittens:

– Albert will find where mittens have been stored (Update: They have been located)

Class Event:

– All events have about the same approval percentage ~40-60%

– Kids Night Out seems like the simplest option, but Student Council may also do it

– Paintball could possibly be shut down by the school administration

– Maybe Casino Night?

– Albert will call Regis College for room rental for Casino Night

Prom:

– Hotel double-booked, can’t do the original date

– However, if we move it back one week, it will be 22% off

1/3

Special Olympics:

– Groups should be finalizing plans, top priority

Prom:

– Hyatt has been booked

Fundraising: 

– Pezzote has not yet responded with whether or not paintball is okay

– Get information for Kid’s Night Out

– Other options for events?

– Should set a fundraising goal to continue advancing towards

Sweatshirts:

– There are still hoodies that need distributing

– An email has already been sent out to those people

– Class officers have been assigned for each person left on the list

– John will notify everyone if there are issues

Third Quarter Minutes

January 17, 2018 

Casino Night:

– Regis has been booked (should be free for Weston); $1200 for dealers, $400-500 DJ, $60 per person, + food costs

– Cross-sell it as a Casino Night and Semi-Formal

Special Olympics:

– Ask Joy for face painting at the event

– Jacey will DJ for the Special Olympics (more people TBD)

– Posters have been put up around the school by Publicity Committee

– Special Olympics will be announced over the loudspeaker

Fundraising:

– Car wash for Spring Fling

– Get approval for paintball

– Maybe give Kid’s Night Out to Student Council if fundraising goes to class funds

January 24 Morning, Sophomore Class of 2020

Mrs. Binney (chair of Special Olympics) and members of various Special Olympics committees are also present

Special Olympics:

– Class officers will be responsible for the welcome introduction and the closing

– Teams will be introduced by other members of committees (Christina, Becca, Olivia, Julia)

– Fundraising team will announce sponsors

– Registration committee needs find someone responsible for bringing the torch, oath, etc.

– Need sound system for music

– VJ has also volunteered as DJ in addition to Jacey (VJ may have a sound system for the event)

– Focus will be on basketball during the event, usually games are quite serious

– Basketball committee is responsible for timing and moving the games along

– Coaches and parents will be present

– Pizza will be available for everybody who wants it

February 7

Special Olympics:

– Special Olympics was a huge success, great work everyone

– Send out a school-wide thank-you

– Could post pictures for the bulletin board

Paintball:

– Ezra has still not received an update from Mr. Parker

– Following up now

Casino Night:

– Need chaperones for Casino Night

– Mr. Pezzote would count as an administrator, three other teachers are needed as well

– ~$500 rental, $27-28 per person cost for food, police detail, 20% tax, DJ, + other expenses

– Should be $50 cost per person at least, so $65 per person is needed for profit

– Early signups end on February 25th, before price is increased to $75

– Casino Night date is April 7th

Class Breakfast:

– March 14th class breakfast

Spring Fling:

– April 28th

– Car wash

Fundraising:

– Need more ideas to reach goal ($10,000 right now)

– What have other grades done? (opportunity basket, candygrams,

February 14 Morning, Sophomore Class of 2020

Casino Night:

– require 2 more teachers to volunteer, preferably one more as well

– need to follow up with Mr. Benson and Mr. Henry about volunteering for Casino Night

– Ben and John will work on posters

– new permission slip is required because of a new year

– Albert, Ezra, and Nikki will find people to help decorate

– rewards will be given to people who finish with the most money

Fundraising:

– Paintball has been approved by Mr. Parker

– Time should be in the afternoon rather than at night, no buses

– Might be difficult to make money off of, Casino Night will be the main fundraiser

February 28 Morning, Sophomore Class of 2020
Casino Night:
– Need to get more chaperones
– Ask Mr. Benson and Mr. Kelley
Class Meeting:
– Announce when the elections are
– Post election information on Facebook
– Announce carwash as well
Fundraising:
– Idea for a March Madness bracket competition
– Open to the whole school
– Amazon Alexa as prize?
March 21 Morning, Sophomore Class of 2020
Casino Night:
– Starts at 7:00
– Posters have been posted, but dates are wrong; They will be changed later
– 45 kids registered currently, need more people
– Goal should be around 100 people
– 3 emails have been sent to the parents
– We should need 2 more chaperones
– Decoration committee has been assembled, should meet later
Class Breakfast:
– Reschedules to March 28 due to snow day
Paintball:
– Need a form to waive liability
– Considering Boston Paintball, Ashland location
Car Wash:
– Need more people to sign up other spots aside from 11-12:30
Student Council:
– Student Council members Christina and Ramin were here to propose fundraising item
– ID Phone stick-on
– $0.86 each from Quality Logo Products
– Could sell for about $3-5 each

4th Quarter Minutes

April 4 Morning, Sophomore Class of 2020

Casino Night:

– Just over 100 signups currently

– Mr. Pezzote has a family issue, so he will not be able to chaperone

– Try asking teachers without kids, in English or History Department

– Need to get prizes for the end: Gift tickets for top 3, crown with fake money on top for first place

– Decorations will be placed on Saturday, April 7 by Decorations Committee

Paintball:

– Waiting for waivers from Mr. Pezzote

ID Tags:

– $5 for a tag, because $3 would result in a lot of change

– 250 orders have been placed

Class Meeting:

– Student Council will not be able to participate, so Student Government will announce tags

April 11 Morning, Sophomore Class of 2020
Casino Night:
– Seemed like it was a success
– Could use more tables next time
– Time was good, didn’t go too late
– Could add poker tables as well
– Need announcer for the prizes at the end, make it more organized
– DJ played his own playlist, not the one we sent
– Feedback survey for after the Casino Night
– Make an album for pictures
Elections:
– StuGov will help set up for speeches
Financial Report:
– Approximately $7800 earned, about $2000 profit
Paintball:
– School administration may not be able to give waivers due to liability issues that could occur
– Could sell it as a non-school related event
Car Wash:
– Nothing can touch the ground, always must be in buckets
May 2 Morning, Sophomore Class of 2020
Communication:
– Could make a class What’s App group for people without Facebook
– Another option could be to make a Google Classroom for the entire class
Fundraising:
– StuGov and StuCo will both sell the phone IDs (~200-250 to sell)
– Need to communicate with people about graduation earlier
– The sophomore class will be serving water, food