Below are the Acceptable Use Policies for WPS Information Technology Resources:

For Students

Services Provided to Students:

  • The Weston Public Schools provides all students with a network account and password for the purpose
    of facilitating education.
  • Students may access printers and print when given permission by the local authority.
  • Students have file storage space on WPS servers.
  • Students have access to online collaboration tools and online file storage via my.weston (GoogleDocs).
  • Students have access to applications remotely (as required for academic use).
  • Students have access to online course resources (if currently deployed by his/her teachers).

Note these services and resources are not the same as a private home Internet and e-mail accounts and therefore all actions including information stored, accessed, viewed, written, or actions performed are logged, and accessible by the Administration. These actions are also legally discoverable and could be subpoenaed by a court of law. Therefore, the Weston Public Schools has the right to monitor, quarantine, backup, move, archive and/or delete, and access all electronic files, local or remote, on systems managed by the Weston Public Schools. Students should have no expectation of privacy.

In accordance with law, the Weston Public Schools filter Internet content to prevent access to pornography and material that is otherwise inappropriate for minors. However, it is recognized that this and any filter alone is no guarantee that users will not be able to access Internet resources which are profane, offensive, obscene, or otherwise objectionable. Students should report accidental or inappropriate sites to a teacher or administrator for blocking. Internet usage is logged and monitored for use consistent with educational mission of the WPS.

Each member of the Weston Public Schools community is expected to adhere to policies for appropriate use.

Students of the Weston Public Schools shall:
Respect and protect the integrity, availability, and security of all electronic resources.

  • Our network systems provide important access to educational resources. The destruction, vandalism, hacking, or damaging of data, networks, hardware, software, backend systems, or disruption of this or other resources used by the Weston Public Schools is prohibited and may result in disciplinary and/or legal actions.
  •  Network and account security is the responsibility of all members of the Weston School community. Any security risks should be reported to a teacher or network administrator.
  • Resources shall be used in a manner consistent with the mission of the Weston Public Schools. Computers, electronic resources, and network bandwidth are shared limited resources and should be conserved and protected, as such.
  • Devices not owned and managed by the Weston Public Schools may not be connected to the Weston Public Schools network without specific permission. Devices that disrupt the educational process or operation of the WPS are prohibited, will be removed, may be held and searched, and may result in disciplinary and/or legal actions.
  • Students or guests may use the “Open” wireless network unless otherwise instructed. Please note, any device deemed as directly or indirectly disrupting the educational processes of the school or students may be held and searched until such time that the disruption is discovered, understood, and resolved.

Respect and protect the intellectual property of others.

  • Do not infringe copyrights. You may not make illegal copies of music, games, movies, software, or other materials under copyright.
  • Do not plagiarize other people’s work.
  • Do not audio or video record lectures or school activities without permission from the faculty and/or students involved.
  • Do not post pictures, audio, or video of lectures or school activities to the Internet without the permission of faculty and the parents of all student’s involved.

Respect and protect the privacy of yourself and others.

  • Only use the network account assigned to you and do not give your WPS network credentials to anyone other than your parents.
  • Do not view, use, copy passwords, data, or access networks to which you are not authorized.
  • Protect your privacy when using the Internet; do not distribute private information about yourself, or others, without your teachers or parents’ knowledge and approval.
  • Be authentic; do not pretend to be someone else online.
  • Respect and practice the principles of community.
  • Communicate only in ways that are kind and respectful. Remember that anything you write online may be discoverable forever.
  • Report threatening or discomforting communication or materials to a teacher and/or parent.
  • Do not intentionally access, transmit, copy, or create material that violates the school’s respectful climate such as messages that are threatening, rude, discriminatory, or meant to harass, as these may result in disciplinary and/or legal action.
  • Do not intentionally transmit or implant computer viruses, macros, or any type of malicious code within the WPS network or hardware.
  • Do not use any type of hardware device, network device, or software application designed to covertly capture data
  • Do not intentionally access, transmit, copy, or create material that is illegal, such as obscenity, pornography, stolen materials, illegal copies of copyrighted works, or use School resources to further other acts that are criminal, as these may result in disciplinary and/or legal action.
  • Do not buy, sell, advertise, or otherwise conduct business, unless approved as a school project. Consequences for Violation. Violation of any portion of this policy may result in disciplinary measures up to and including suspension and/or legal actions.

March 2010

For Employees

Appropriate Uses: The Weston Public Schools (“WPS”) information technology (“IT”) resources shall be used in a manner consistent with the educational mission as well as providing citizens with better and more efficient services. The user shall show respect of the shared resource, software, intellectual property rights, ownership of information and system security. Professional behavior and means of communication are expected. Use contrary to this policy or rules is unacceptable and prohibited.

Prohibited Uses: Each WPS employee is responsible for his/her actions involving information technology and his/her computer files, passwords and accounts. Examples of prohibited use of school IT include, but are not limited to, the following:

  1. Any use that violates any federal, state or local law or regulation, including copyright laws, or violates a School Committee policy;
  2. Any use to harass, discriminate, threaten, defame, demean or intimidate;
  3. Any use that involves material or language that is profane, obscene, fraudulent, offensive, sexually explicit or sexually suggestive, or vulgar;
  4. Any use for private financial gain, advertising, or solicitation purposes;
  5. Conducting private business;
  6. Fundraising for any non-school sponsored purpose, whether non-profit or for-profit;
  7. Downloading, using or copying software in violation of a license agreement or copyright;
  8. Infringing on intellectual property rights;
  9. Connecting any device not owned and managed by the WPS to the network (other than the “Open” wireless network);
  10. Obtaining confidential information about student and/or their families for non-school related activities or sharing confidential information about students or WPS employees for non-school related activities;
  11. Wasteful use of the schools IT resources by, among other things, sending mass mailings or chain letters, excessive printing, spending excessive amounts of time on the Internet, or otherwise creating unnecessary network traffic. For the purposes of this section “excessive amounts of time” is time that interferes with the employee’s official duties and responsibilities;
  12. Revealing one’s password to anyone else, using another’s password, or pretending to be someone else when sending information over the school network;
  13. Forgery or attempted forgery;
  14. Gaining or attempting to gain unauthorized access to any computer or network;
  15. Any misuse or disruption of school IT, including intentional physical misuse or damage, or any breach or attempt to breach the security features of school IT;
  16. Any communication that represents personal views as those of the schools or that could be misinterpreted as such;
  17. Any communication that violates generally accepted rules of electronic mail or computer etiquette and/or professional conduct;
  18. Posting pictures, audio, or video of school personnel, students, or school related activities to the Internet without the permission of administration, faculty, and the parents of all students involved; and
  19. Failure to report a breach of school IT security to the Director of Information Technology and School Libraries.

WPS employees who need further clarification or have a question should seek guidance from their
building Principal and/or the Director of Information Technology and School Libraries.

Privacy: The use of school IT resources varies greatly from personal home use. All actions including, but not limited to, information stored, accessed, viewed or written are logged and accessible by the Administration. The WPS has the right to monitor, quarantine, backup, move, archive and/or delete, and access all electronic files, local or remote, on systems managed by the district. WPS employees
should have no expectation or guarantee of privacy when using the school’s IT resources whether their use takes place during or outside working hours.

All actions performed by WPS employees in regards to the schools’ IT resources are legally discoverable and could be subpoenaed by a court of law.

Data Confidentiality: Some WPS employees, as part of their jobs, have access to confidential information such as personal data about identifiable individuals. WPS employees are expected to use appropriate judgement and caution in communications concerning students and staff to ensure personally identifiable information remains confidential. WPS employees are strictly prohibited from acquiring access to and/or disseminating such confidential information unless access to and/or dissemination is authorized and required by their jobs.

Resources, such as websites, blogs, wikis, assessments, etc., used or created as part of an employee’s responsibilities with the WPS should be known by and assessable by the appropriate administrator (Department Head, Director, Principal, or other District Administrator) and pre-approved by the Director of IT for continuity, safety, and liability. Resources provided by the WPS are always preferred to external options unless none are available.

Email and the Public Records Law: Email messages concerning official school business are generally considered public record information that is subject to disclosure under the Massachusetts public records law. [G.L. c. 66 section 10; G.L. c. 4, s. 7 (26)]

Documents prepared in anticipation of litigation or to reply to a Freedom of Information Act (FOIA) should not be disclosed without prior approval from the Superintendent.

Etiquette: Use of all communications (electronic or written) reflect upon the Town of Weston and Weston Public Schools. WPS employees should communicate in a professional manner with proper spelling and grammar. Modeling for students is expected of all staff in and outside of the classroom. Be mindful of your use of social media (Facebook, Twitter, etc.) as parents, students, and community members, rightfully or not, may conduct their own search of you. Such searches may result in discovery of personal postings and/or and your comments made about work, fellow faculty/staff, and/or students. Therefore, WPS employees are held to a higher standard of conduct that reflects on your reputation and that of WPS.

Supervisors may, in their discretion, require that work-related e-mail messages be approved as to form and content prior to dissemination.

Responsibility for Laptops Issued to Faculty and Staff: An employee who has been issued a laptop is responsible for the laptop at all times in school and outside of school. There should be no expectation that stolen or damaged laptops will be replaced with similar equipment. Negligent or excessive damage to WPS equipment may result in repair/replacement charges. Only software with appropriate licenses owned by WPS can be installed on the laptop.

Responsibility for Unauthorized Charges, Costs or Illegal Uses: WPS assumes no responsibility for any unauthorized charges made by WPS employees, including but not limited to credit card purchases, subscriptions, long distance telephone charges, equipment and line costs, or for any illegal use of its computers, such as copyright violations.

Disclaimer on Liability: WPS assumes no responsibility for any loss or corruption of data resulting from the use of the schools IT resources.

Violation of the Policy: Violation of any portion of this policy may result in disciplinary and/or legal action, and/or including possible suspension or dismissal.

March 2010