Policy Manual

The School Committee Policy Manual is being reviewed during the 2017-18 school year.  Policies will be replaced as they are updated. 

Review of Section J has been completed and approved, and Section I is currently undergoing review and revision.  Newly updated also is Policy KFA, Operation of Tower Lights at Proctor Field.

Section A, Foundations and Basic Commitments

Policy AA School District Legal Status

Policy AC Harrassment Non-Discrimination Policy

Policy ACA Nondiscrimination on the Basis of Gender

Policy ACE Nondiscrimination on the Basis of Disability

Policy AD Mission Statement

Policy ADA School District Goals and Objectives

Policy ADC Tobacco Use on School Property

Policy ADDA C.O.R.I Requirements

CORI Regulations, Exhibit 1, Exhibit 2

Policy ADF Student Health and Wellness

Student Health & Wellness Regulations

Policy AE Commitment to Accomplishment

Policy AEC Accomplishment Reporting to the Public

Section B, Board Governance and Operations

Policy BB BBA BBAA School Committee Legal Status

Policy BBA School Committee Power and Duties

Policy BBAA School Committee Member Authority

Policy BBB BBBA BBBB BBBC BBBD BBBE School Committee Qualifications, Oath of Office-Terms

Policy BBBH METCO Representative to School Committee

Policy BCB Committee Member Conflicts of Interest

Policy BDB Committee Officers

Policy BCB Committee Member Conflicts of Interest

Policy BDA School Committee Organizational Meeting

Policy BDB Committee Officers

Policy BDD School Committee-Superintendent Relationship

Policy BDE Subcommittees of the School Committee

Policy BDF Advisory Committees to the School Committee

Policy BDFA School Councils

Exhibit 1 – School Improvement Plan

Exhibit 2 Submission and Approval of the School Improvement Plan

Exhibit 3 Conduct of School Council Business

Policy BDG School Attorney

Policy BE School Committee Meetings

Policy BEC Executive Sessions

Policy BBA School Committee Power and Duties

Policy BBAA School Committee Member Authority

Policy BEDA Notification of School Committee Meetings

Policy BEDB ,Agenda Preparation and Dissemination

Policy BEDC BEDD Quorum Rules of Order

Policy BEDF Voting Method

Policy BEDG Minutes

Policy BEDH Public Participation at School Committee Meetings

Policy BG School Committee Policy Development

Policy BGB Policy Adoption

Policy BGC Policy Revision and Review

Policy BGD School Committee Review of Administrative Regulations

Policy BGE Policy Dissemination

Policy BGF Suspension of Policies

Policy BHC School Committee-Staff Communications

Policy BHE Use of Electronic Messaging by School Committee Members

Policy BIA New School Committee Member Orientation

Policy BID School Committee Member Compensation and Expenses

Section C, General School Administration

Policy CA Administration Goals

Policy CB Superintendent

Policy CBI Evaluation of the Superintendent

Policy CCB Line and Staff Relations

Policy CE Administrative Councils, Cabinets and Committees

Policy CF School Building Administration

Policy CH Policy Implementation

Policy CHA Development of Regulations

Policy CHC Regulations Dissemination

Policy CHCA Approval of Handbooks and Directives

Policy CHD Administration in Policy Absence

Policy CHN School Committee Review of Administrative Procedures

Policy CL Administrative Reports

Policy CM Annual Reports

Section D, Fiscal Management

Policy DA Fiscal Management Goals

Policy DB Annual Operating Budget

Policy DBD Budget Planning

Policy DBE-DBF Dissemination of Budget Recommendations – Hearings and Reviews

Policy DBJ Budget Transfer Authority

Policy DD Funding Proposals and Applications

Policy DF Revenues from Nontax Sources

Policy DFD Gate Receipts and Admissions

Policy DFH Student Agency Accounts

Policy DG Depository of Funds

Policy DH Bonded Employees and Officers

Policy DIE Audits

Policy DI Fiscal Accounting and Reporting

Policy DJC Petty Cash Accounts

Policy DJ-DJE Purchasing and Contract Authority

Policy DJE Purchasing and Bidding Requirements

Policy DJG Vendor Relations

Policy DK Payment Procedures

Policy DKA Payroll Procedures

Policy DKB Salary Deductions and Adjustments

Policy DKB Salary Deductions and Adjustments

Policy DKC Expense Reimbursements

Policy DM Cash and Personal Property in School Buildings and Grounds

Policy DN School Personal Properties Disposal Procedure

Section E, Support Services

Policy EB Safety Program

Policy EBAB Pest Management Policy

Policy EBB First Aid

Policy EBBB Accident Reports

Policy EBC Emergency Plans

Policy EBCAA Fire Prevention

Policy EBCB Fire Drills

Policy EBCD Emergency Closings

Policy EC Buildings and Grounds Management

Policy ECA School Buildings and Grounds Security

Policy ECAC Vandalism

Policy ECAD Security Cameras

Policy ECE Traffic and Parking on School and Recreation Property

Policy ECE-R Traffic and Parking Regulations

Policy EDB Material Resources Management

Policy EDC Authorized Use of School-Owned Materials

Policy EEA EEAA EEAC Student Transportation Services

Regulations:  EEA-R EEAA-R EEAC-Student Transportation (Bus Scheduling & Routing)

Policy EEAE School Bus Safety

Policy EEAE-E Operating and Safety Rules for Bus Drivers – issued by Weston Police Dept

Policy EEAEA Drug and Alcohol Testing for School Bus and Commercial Vehicle Drivers

Policy EEAEC Transportation Conduct and Discipline

Policy EEAEF Motor Vehicle Idling on School Grounds

Policy EEAG Student Transportation in Private Vehicles

Policy EEAH Student Transportation Insurance

Policy EF Food Services Management

Regulation:  EF-R Special Events Food Services Management

Policy EFAB Food Allergies

Food Allergy Guidelines Secondary 06.15.17

Food Allergy Guidelines Elementary 06.05.17

Policy EFC Free and Reduced Price Food Services

Policy EGAD Policy and Procedures Concerning Preparation and Release of Copyrightable Material

Section F, Facilities Development

Policy FA Facilities Development Goals

Policy FB Facilities Planning

Policy FBB Enrollment Projections

Policy FCB Retirement of Facilities

Policy FF Naming School Buildings and Related Facilities

Policy FFA Memorials and Plaques

Policy FFA-R Memorials and Plaques – Regulations

Section G, Personnel

Policy GA Personnel Policies-Goals

Policy GBA Equal Employment Opportunity

Policy GBB Staff Involvement in Decision-Making

Policy GBD School Committee-Staff Communications

Policy GBEA Staff Conflicts of Interest

Policy GBEB Staff Conduct

Policy GBEBC Staff Gifts and Solicitations

Policy GBEBD Alcohol Consumption on School Approved Trips or Travel

Policy GBEC Drug Free Workplace Policy

Policy GBED Tobacco Use on School Property by Staff Members

Policy GBEE Employee Appropriate Use of Technology Resources

Regulations – Policy GBEE Employee Appropriate Use of Technology Resources

Policy GBG Staff Protection

Policy GBGB Staff Personal Security and Safety

Policy GBI Staff Participation in Political Activities

Policy GBJ Personnel Records

Policy GBK Staff Complaints and Grievances

Policy GCA Professional Staff Positions

Policy GCBA Professional Staff Salary Schedules

Policy GCBD Professonal Staff Fringe Benefits

Policy GCCC Staff Family and Medical Leave

Policy GCE Professional Staff Recruiting-Posting of Vacancies

Policy GCF Professional Staff Hiring

Policy GCG Part-Time and Substitute Professional Staff Employment

Policy GCGB Arrangements for Professional Staff Substitutes

Policy GCGG Arrangements for Tutors

Policy GCIA Philosophy of Staff Development

Policy GCJ Professional Teacher Status

Policy GCRC Professional Staff Consulting Activities

Policy GCRD Tutoring for Pay

Policy GDA Support Staff Positions

Section H, Negotiations

Policy HA Negotiations-Goals

Policy HB Negotiations-Legal Status

Policy HF School Committee Negotiating Agents

Policy HM Announcement of Final Negotiated Agreement

Section I, Instruction

Policy IA Instructional Goals

Policy IB Academic Freedom

Policy IC-ICA School Year-School Calendar

Policy IGA Curriculum Development

Policy IGD Curriculum Adoption

Policy IHA Basic Instructional Program

Policy IHAM Health Education

Regulation Policy IHAM-R Health Education (Exemption Procedure)

Policy IHAMA Parental Notification Relative to Sex Education

Policy IHAMB Teaching about Alcohol Tobacco and Other Drugs

Policy IHB Special Instructional Programs and Accommodations

Policy IHBA Programs for Students with Disabilities

Policy IHBEA English Learners

Policy IHBF Homebound Instruction

Policy IHBG Home Schooling

Policy IIB, Class Size

Policy IJ Instructional Materials

Regulations Policy IJ-R Reconsideration of Instructional Resources

Policy IJL Library Materials Selection and Adoption

Policy IJND Student Appropriate Use Policy of Information Technology Resources

Regulation Policy IJND-R Student Appropriate Use Policy of Information Technology Resources

Policy IJOA Field Trips

Policy IJOB Community Resource Persons-Speakers

Policy IJOC School Volunteers

Policy IKB Homework

Policy IKC Class Rankings

Policy IK-IKAB Measuring and Reporting Academic Achievement

Policy IL Evaluation of Instructional Programs

Policy IMB Teaching about Controversial Issues-Controversial Speakers

Policy IMD School Ceremonies and Observances

Section J, Students

Policy JA Goals of Student Policies

Policy JB Equal Educational Opportunities

Policy JCA Assignment of Students to Schools

Policy JEB Entrance Age

Policy JF.JFA.JFAB.JFABB Admission of Students to the Weston Public Schools (Residence Policy)

Policy JFABD Homeless Students – Enrollment Rights and Services

Policy JFBB School Choice

Policy JH Student Absences and Excuses

Policy JHCB Religious Absence

Policy JHD Exclusions and Exemptions from School Attendance

Policy JI Student Rights and Responsibilities

Policy JIB Student Involvement in Decisionmaking

Policy JIC Student Discipline

Policy JICCA Emergency Student Bus Discipline Procedure

Policy JICE Student Publications

Policy JICF Gang Activities – Secret Societies

Policy JICFA Prohibiiton of Hazing

Policy JICFB Bullying Prevention

Policy JICH Alcohol Tobacco and Drug Use by Students

Policy JICHA School Policies on Drug Use

Policy JICHB Alcohol Consumption on School Approved Trips or Travel

Policy JIE Pregnant Students

Policy JIH Searches and Interrogations

Policy JJ Co-Curricular and Interscholastic Programs

Policy JJE Student Fund-Raising Activities

Policy JJF Student Activity Accounts

Policy JJH Student Travel

Regulations – Policy JJH-R Student Travel

Policy JJIB Interscholastic Athletics

Policy JJIBA Adding or Dropping A Sport

Policy JJIF Concussion Management Policy

Policy JJIF-R Sports Related Concussion-MTBI Protocol

Policy JK Student Conduct

Policy JKA Corporal Punishment

Policy JKAA Physical Restraint of Students

Policy JL Student Welfare

Policy JLA Student Insurance Program

Policy JLC Student Health Services and Requirements

Policy JLCA Physical Examinations of Students

Policy JLCAA Growth and Development Screenings

Regulations – Policy JJCAA-R Growth and Development Screenings

Policy JLCB Immunization of Students

Policy JLCC Communicable Diseases

Policy JLCD Administering Medicines to Students

Policy JLCDA Possession of Asthma Inhalers and Epi-Pens

Policy JM Student Awards and Scholarships

Policy JN Student Volunteers for School and Public Service

Policy JP Student Gifts and Solicitations

Policy JRA Student Records

Policy JRD Student Photographs

Section K, Community Relations

Policy KA School-Community Relations Goals

Policy KBA School-Parent Relations-Goals

Policy KBBA Non-Custodial Parents’ Rights

Policy KBC Public Concern about the Curriculum or Instructional Material

Policy KBE Relations with Parent Organizations

Policy KCB Community Involvement in Decision-Making

Policy KCD Public Gifts

Policy KDB Public’s Right to Know

Policy KDD News Media Relations News Releases

Policy KE Public Complaints

Policy KF Community Use of School Facilities

Policy KFA Operation of Tower Lighting for Proctor Field

Policy KHA-KHB Public Solicitations and Advertising in the Schools

Policy KI Visitors to the Schools

Policy KJ Relations with Community Organizations

Section L, Education Agency Relations

Policy LA Education Agency Relations-Goals

Policy LB Relations with Other Schools and School Districts

Policy LBC Relations with Nonpublic Schools

Policy LC Relations with Education Research and Service Centers

Policy LD Relations with Colleges and Universities

Policy LDA Student Teaching and Internships

Frequently Requested Policies

Class Size Policy

Policy IIB Class Size Policy

Security Cameras

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The Weston School Committee supports the limited use of video cameras on Weston Public Schools property for the purpose of enhancing school safety and security. Our goals are to promote and foster a safe and secure teaching and learning environment for students and staff, to ensure public safety for community members who visit or use our school property, and diminish the potential for personal and district loss or destruction of property.

Camera Placement

Security cameras shall be installed in public areas only. These areas include grounds, parking areas, athletic areas, and exterior entrances or exits to school buildings. Restrooms, changing rooms, private offices, classrooms, nurse’s offices and locker rooms are excluded from security camera use. Security camera usage is prohibited in any space where there is a reasonable expectation for privacy. No sound is to be monitored or recorded in connection with the video surveillance system.

Signage and Notification

Appropriate signage will be posted to notify students, staff and the general public of the Weston Public Schools’ use of security cameras. Students and staff will receive additional notification at the beginning of the school year regarding the use of security cameras on school grounds. Such notification will include, but not be limited to, employee handbooks and student handbooks.

Access to Video Recordings

The Superintendent of Schools or his/her expressly authorized designee shall oversee video surveillance. Any video recordings made for security purposes pursuant to this policy are the sole property of the Weston Public Schools. The Weston Public Schools security cameras will be in operation throughout the year.

Recorded information will be available subject to applicable law and only with the approval of the Superintendent or his/her expressly authorized designee for use as necessary by appropriate school officials or law enforcement personnel. There will be no monitoring of live recordings, except in the case of routine maintenance, investigation of an alarm condition, or a suspected health, safety, or security emergency.  Recordings will be reviewed only when a suspected incident has occurred. Information obtained through video surveillance may only be used for identifying persons attempting to enter the school buildings, or investigating violations of student/staff conduct, suspected vandalism or other illegal activity, or any activity that may threaten the safety or security of students or staff.

Data Storage

All video recording are stored in a secure place to avoid tampering and to ensure confidentiality in accordance with applicable laws and regulations. Recordings will be saved for a period of time consistent with state law and the Weston Public Schools’ record retention policies, after which all recordings will be appropriately deleted.

Student Appropriate Use of Technology

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Concussion Policy & Protocol

Concussion Management Policy  (Policy JJIF)

Sports Related Concussion Protocol (Policy JJIF-R)

Admission of Students to the Weston Public Schools

Admission of Students to the Weston Public Schools (often referred to as “Residency Policy”

Bullying Prevention Policies

Bullying Prevention Policy (Policy JICFB) Reviewed and revised October 2017

Prohibition of Hazing (Policy JICFA) Reviewed and revised October 2017

Food Allergy Policy

EFAB Food Allergy Policy (updated June 2017)

Elementary Protocol

Secondary Protocol

Homework Policy

Policy IKG Homework Policy, revised in 2018.

Homework Guidelines of the Weston Public Schools, October 2018

Motor Vehicle Idling on School Grounds

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School Year/School Calendar

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In response to the need for the school community to plan accordingly, the general rule forcalendar development shall be as follows:

When Labor Day occurs prior to September 5th, the start date for students will be the Tuesday after Labor Day. When Labor Day occurs on September 5th or later, the start date for students will be the Wednesday before Labor Day.
The Committee will continue its practice of adopting the next year’s school calendar annually, and the Committee may vote exceptions to the general rule set forth above.
Adopted: November 21, 2011
LEGAL REFS.: M.G.L. 4:7; 15:1G; 71:1; 71:4; 71:4A; 71:73; 136:12 Board of Education Regulations for School Year and School Day, effective 9/1/75, Board of Education, Student Learning Time Regulations, 603 CMR 27.00, Adopted 12/20/94

CROSS REF.: GCJ, Professional Staff Time Schedules